Exam Charter

This policy has been set up to improve the organisation and validation of the IAE Nice exams, within the frame of our regulatory provisions. This guideline will be handed to all students as they enrol. It will also be displayed inside the IAE building and available on the IAE website as well as all IAE’s department offices. All programmes taught in the IAE share the same guidelines. Each member (Faculty members, jury members, students and office staff) must agree to respect it.

ARTICLE 1: CONTINUOUS ASSESSMENT ONLY

 

Continuous assessment is the applicable evaluation method for all IA programmes.  

All IAE enrolled students are automatically registered to continuous assessment tests. Details and assessment percentage are specified in each programme form handed over by the teacher. 

There will be no posting or notification of tests (which may happen anytime and during courses) beforehand during continuous assessment.

 

ARTICLE 2: SUBJECTS

 

Each lecturer is responsible for their subject.

The subject mentions how much time the test lasts, authorised documents or devices (dictionary, calculator, codes, etc.)   

If none is mentioned, therefore no devices or documents are allowed. 

The typed subject (printed on a standard document) is distributed to the relevant department office at least 5 working days before the exam.  

 

 

ARTICLE 3: PROCEEDINGS 

 

Candidates’ access to the exam room.

Access to the exam room is prohibited before the test.

Should a candidate arrive after the envelope containing the subject has been opened, the exam invigilator may, as an exception, allow the student to sit the exam (provided the student is late in case of force majeure). However, the student must not be more than 30 minutes late.

No extra time shall be granted to this candidate, the incident will be recorded on the minutes. 

Candidates must sit the exam where they have been assigned. All bags, folders, briefcases and other non-authorised devices must be gathered as advised. 

Mobile phones must be switched off and put away.

No candidate shall leave the room (whether momentarily or permanently – even in case of handing in a blank exam paper) before the end of the first hour of exam time. (half-hour for one-hour long exams)  

Candidates who wish to leave the room briefly will only be allowed to do so when accompanied, if possible, by one of the exam invigilators. They must hand over their paper to the exam invigilator who will give it back upon their return in the room. 

Supervising exams 

Supervising exams that are organised by the IAE is part of faculty members’ statutory obligations. The same applies to teaching assistants, especially if they alone, are in charge of their courses. 

Exam invigilators are made aware of special consideration some candidates may require (1/3 extra exam time and/or any special measures in favour of disabled students, or dictionaries for non-French speaking students). 

No matter how many students are sitting the exam, there must always be at least 2 exam invigilators.

Exam invigilators must arrive at least 15 minutes before the exam and make sure that the room preparation (seats, copies, drafts) is complete before starting. 

They have the authority to determine students’ seats.

 

Exam invigilators check the candidates’ identity. Only registered students to the relevant programme are permitted to sit the exam.

Each candidate must show their ID card, if not, a certificate of attendance in school with a photo ID should suffice. 

Any candidate unable to provide proof of their identity will not be allowed to sit the exam or hand over their paper. 

Any candidate whose name is not on the lists may still be able to sit the exam knowing that their result might not be validated should their situation be non-compliant. Their name is added to the list and recorded on the minutes.

Any candidate allowed to sit the exam must hand over a paper, even a blank one. 

 

Before the exam starts, invigilators remind students of the proceedings. 

Exam minutes

Minutes are recorded for each exam, they must include the date, type, schedule of the exam, and the invigilators’ names and signatures. 

At the end of the exam, the candidate hands over their paper to the invigilator and signs the list of names. 

The head invigilator completes the minutes by specifying: 

-How many students attended the exam, how many are absent, the identity of students not on the list but allowed to sit the exam provided they are actually registered. 

-The number of submitted papers 

-Observations or incidents recorded during the exam

 

The head exam invigilator is in charge of collecting the papers, checking the names’ list, taking care of the exam minutes and leave them with the relevant department office.

Anonymity of the papers

The anonymity of the papers (except for continuous assessment) is mandatory whichever format is used. 

If necessary, the relevant department office is authorised to lift anonymity to enter students' marks into the computer.  This will be validated by the professor in charge

 

Academic Fraud

 

Offenders will be subject to the provisions of revised decree n°92.657 from July 13rd 1992 regarding the disciplinary proceedings in higher education establishments. 

As a precautionary measure, active and permanent surveillance is a good deterrent. 

Exam invigilators must remind students of all guidelines. These must be followed, and students must be aware of the risks in case of attempt or academic fraud.

Talking with other candidates or anyone outside the exam room is not permitted. 

Using or even keeping non-authorised devices during the exam is not permitted either. 

 


Any academic fraud committed during an exam might lead to disciplinary measures for the offender. The sanctions may include not being able to take any exam or enrol in any higher education establishment delivering state-certified degrees.  

In case of an attempt or fraud, the exam invigilator shall: 

-Take all necessary measures to stop the fraud without interrupting the student’s partaking (except in exceptional circumstances: impersonation or troubles affecting the exam itself, the lead exam invigilator may then expel the offender). 

-Take hold of the document(s) or device(s) so as to ascertain the reality of the situation later. 
-Draw-up minutes (detailed and thorough account of the incident). The document must be countersigned by other invigilators and the one(s) who committed the fraud.   Should they refuse, this will be mentioned in the minutes. 

The fraud must be reported to the chair of the examination board and the IAE’s Director. They can decide to report it to the disciplinary branch of the University’s administration board.

Assuming that the candidate is not excluded from the exam room, the jury members must discuss his/her results just like they would for any other candidate.

However, no provisional certificate or academic transcript will be delivered before the examination board’s decision.  

The fraud is processed by the disciplinary branch of the University’s administration board.

ARTICLE 4: EXAM BOARD MEETING

The exam board for each field is made up of the entire team of Faculty Members involved in the assessed teaching units. 

The board includes the programme director and the teaching units’ directors (3 members at least, including a minimum of 2 teachers-researchers).

Board members’ decisions are final unless a clerical error has been made.

 

ARTICLE 5: RESULTS 

Results publication 

Once the exam board’s decision is final, there will be no modification of the minutes, provided the board’s president has not reported a clerical or calculation mistake.

The exam board president shall therefore inform the remaining members of the board.

The “pass” or “fail” results are shared with students through posters with no mention of marks. A provisional certificate and an academic transcript will be provided individually to students. 

 

Posting continuous assessment results

If your teaching unit has several marks (continuous assessment) posting them is authorised. However, no overall mark shall be posted.   


If your teaching unit has only one mark (continuous assessment) and therefore is your final mark, posting it is not authorised. 

Appointment to discuss your paper

Students are entitled to make an appointment a faculty member to discuss their paper. This must be requested within 15 days following the results’ post.  

Faculty members in charge of exams must set up a date to allow students to review their papers. 

Degree issuance 

A degree can only be issued by the University President (it must also be signed by the chancellor)

 

Erreur
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